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Call for Working Groups

This page provides detailed information about working group submissions to the ITiCSE 2021 conference. It is part of the general Call for Participation which you should read first, if you have not yet done so.

If you have questions that neither this page nor the Call for Participation can answer, please contact the working group chairs.

Important dates for working groups

Please find all important deadlines and other import dates on the Important Dates page.

What is a working group?

An ITiCSE working group is an intense collaboration between five to ten researchers from around the world to produce a high-value report on a topic of interest in computing education.

A working group begins with a proposal by up to three leaders. The proposals are reviewed by the working group chairs, who decide which proposals can proceed to recruit members. 

For about two months, the selected working groups recruit members through the WG pages on the conference website and by other means. The WG chairs will also arrange a virtual promotion event consisting of a brief presentation by each WG and a Q&A session for prospective members.

Once applications close, the WG leaders select their group’s members from the list of applicants. There is then a short period of negotiation during which the WG chairs try to resolve any groups that are oversubscribed or undersubscribed.

The viable groups then begin their intense collaboration work and continue this work until the time of the conference.

On the Sunday preceding the conference, working groups leaders will meet virtually with the WG chairs. Also due on this day, is the near to final WG report (note: in past years this was submitted at the end of the conference).

During the conference, there will be a session in which each WG gives a brief presentation of their project. 

Following the report submission, the WG chairs’ will provide broad feedback on the overall direction and scope of the work. Upon receiving the WG chairs’ feedback, the WG’s have some time to update the report. The report is then submitted for rigorous review.

Reports accepted following review are given a few weeks to respond to the reviewers’ suggestions, and are then submitted for publication in a supplement to the conference proceedings.

Formatting the Proposal & Practical Organization Plan

The initial proposal for a working group is a two-page submission and an additional one page practical organization plan. The two-page proposal is the same format and structure as in previous years – however the practical organization plan is new (due to the conference being held virtually) and will also form part of the review for the WG proposal. The following sections present the format and details for the proposal and practical organization plan.     

1 Proposal

The essential components of a working group submission are the title, the names and affiliations of up to three leaders, and an abstract of up to 250 words describing the group’s goal and its approach to achieving that goal. If a working group is accepted to proceed to the recruitment stage, these details will be displayed on this website to recruit interested members to the group. The submission is not anonymous: it must include the authors’ names and affiliations. The remainder of the two pages can be used to indicate the background of the WG proposers/leaders; for example, past experience in the Working Group topic area (projects, references, etc).

If a working group is accepted to run, a two-page extended abstract will be published in the conference proceedings. This will not be the same as the initial proposal. At the very least, the extended abstract will include the names and affiliations of the other working group members besides the leaders. In addition, it will probably not include the material on the backgrounds of the leaders, but will instead expand on the subject matter.

If working group leaders have a strongly preferred title for their final report, they are advised to choose a somewhat different title for the extended abstract. If there are two publications with exactly the same title, author list, and year of publication, some authors might unintentionally cite the extended abstract rather than the full report.

2 Practical organization plan

The practical organization plan should allow for fair access (inclusive) for participants to contribute, considering e.g. time zones, institutional credentials, pricing, and participant experience. The practical organization plan should briefly describe the following (maximum one page): 

  • How to handle different time zones 
  • Suitable collaboration technology (and alternatives) and how this choice will allow for inclusive, engaged participation
  • Work prior to the conference
    • Introduction meeting details
    • Number of expected meetings (dates and details) prior to the conference 
    • Expected state of report (milestones) at multiple stages prior the start of the conference and draft submission
  • After conference work
    • Tentative meeting/work schedule for final WG report submission

Submitting a WG Proposal

When your proposal is correctly formatted and ready for submission, convert it to Adobe PDF format.

Follow the instructions on the Submission process at the foot of the Call for Participation page.

The initial proposal, the extended abstract, and the final report are all required to follow ACM’s publication guidelines. For more detail, see Formatting requirements on the Call for Participation page.

The practical organization plan is not required to follow the ACM publication guidelines, and can be submitted as a separate document.

Questions

If you have questions about anything discussed above, please contact the WG chairs.